Senior Residency and EPAC Coordinator (15291B)

Date: Posted 19-Sep-2017, Closing 18-Nov-2017 (MST)

Department: Other

Location: Salt Lake City, UT

Pay Rate: $31,600 to $51,699 DOE

Pay Type: Salary

Benefits: Strong benefit package including tuition reduction program, retirement and health plan options.

Employment Type: Full Time

The Department of Pediatrics at the University of Utah School of Medicine has an immediate opening for an Administrative Program Coordinator to facilitate the activities of our Pediatric Residency Program and participate in the fulfillment of department strategic goals. This position requires interfacing with diverse groups of people in a pleasant, helpful and professional manner. This position does not entail direct patient contact.


University of Utah Job ID# PRN15291B, Pediatric Education


COMPENSATION: $31,600 to $51,699 DOE. Strong benefit package including tuition reduction program, retirement and health plan options.


WORK SCHEDULE: Full-time, 40 hours per week, MondayFriday, 8:00 4:30 p.m., 30 minute lunch.



  • Provides administrative support for program director and Enterprise manager. Advises house staff, students and others regarding program policies, goals, and related technical issues.
  • Oversees day-to-day administrative support activities for the Pediatric Residency Program; assess and prioritize administrative needs to ensure the appropriate and efficient allocation of resources for the residency ACGME/GME program operations; under the supervision of the Education Manager, analyze workflow processes in house staff education as well as identify, develop and implement program improvements and efficiencies.
  • Use project management skills to plan and coordinate programs and new initiatives; monitor program/initiative progress, effectiveness and success; keep apprised of and assist in the implementation of policies and protocols, including ACGME accreditation requirements.
  • Manages the residency management program, Med-Hub, for evaluations and work hour tracking. Participates in Clinical Competency Committee including preparing house staff evaluations and performance summaries.
  • Processes house staff and student applications including communication, setting up interviews, arranging faculty contacts, managing all incoming supporting documents, and interfacing with the National Residency Matching Program.
  • Oversees site visits, program inspections, and reviews by university and national accreditation agencies. Stays current on updates to ACGME requirements to maintain program accreditation; disseminates information and develops training for program coordinators to ensure continued accreditation of all education programs.
  • Plans weekly graduate medical education lectures. Oversees others who schedule meetings, seminars, and other program related functions.
  • Acts as a liaison between internal and external constituencies involved in program activities. Problems arising from these coordination efforts will be addressed by the incumbent who will refer to the manager for issues outside of program policy and procedure guidelines.
  • Participates in diverse administrative projects according to department needs.
  • Participates in monthly staff meetings and career development training.


QUALIFICATIONS: Bachelor's degree in a related field plus one year directly related experience or equivalency required. Demonstrated ability to work independently, analyze and make decisions related to program content. Strong coordination and organizational skills required to prioritize conflicting deadlines. Demonstrated human relations and effective communication skills are also required.



  • Two years full-time administrative support experience.
  • Proficient in latest versions of Microsoft Office Suite with the ability to learn new software programs quickly.
  • Excellent interpersonal and communication skills, both oral and written.
  • Capable of effectively managing multiple duties and competing deadlines with minimal supervision.
  • Comfortable taking direction from multiple supervisors on a variety of projects.
  • Exceptional organization and time management skills with extreme attention to detail.
  • Flexibility and willingness to help where needed.


Applicants will be screened according to preferences.




EQUAL EMPLOYMENT OPPORTUNITY The University of Utah is an Affirmative Action/Equal Opportunity employer. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities. Please contact the Office of Equal Opportunity and Affirmative Action, 201 S. Presidents Cr., Rm 135, (801) 581-8365 (V/TDD), for further information or to request an accommodation. The University of Utah is committed to diversity in its workforce. Women and minorities are encouraged to apply.

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University Of Utah